AIC By Laws

Article I – Introduction

1. General Name
The name of the organization is the American Institute of Constructors.

2. AIC Purpose and Mission
The purpose of the American Institute of Constructors (AIC) is to promote individual professionalism and excellence throughout the related fields of construction. Its mission is to provide:

A. a qualifying body to serve the individual in construction, the Constructor, who has achieved a recognized level of professional competence;

B. opportunities for the individual constructor to participate in the process of developing quality standards of practice and to exchange ideas;

C. leadership in establishing and maintaining high ethical standards;

D. support for construction education and research;

E. encouragement of equitable and professional relationships between the constructor and all other entities in the construction process; and

F. an environment to enhance the overall standing of the construction profession.

3. Constructor
Responsible master of that discipline which comprises the whole of the construction process, as well as the essential parts thereof; possessing such skills founded on knowledge acquired through prescribed education and refined by experience, or earned equivalently as a recognized practitioner; who initiates, develops, produces, delivers or services in whole or essential part, construction work at prices, times and standards of quality which assure advantage to clients and society as a whole.

4. Obligation
The Constructor is obligated to provide his client and society the highest standards of professional services and to maintain his continued competence in the changing arts and sciences of the construction process.

5. Declaration
We declare as Constructors that membership in the Institute is reasonable assurance of each members’ competence in the practice of construction; as well as assurance of ethical and honorable conduct that will promote public confidence, trust and respect.

6. Institute
The Institute means the American Institute of Constructors.

7. Office
The office means the registered office of the Institute.

Article II – Membership

1. Member
A member is that person who is elected according to these Articles.

2. Membership classification:
A. The Institute shall consist of the following membership classifications: Constructor, Associate, Candidate, Student, Affiliate, Fellow, Honorary and Life members. The Constructors, Associates and Fellows shall be the voting members of the Institute.

B. The term “construction profession” as used herein shall include any individual engaged at the supervisory or management staff level in construction practice, or engaged in construction teaching or construction research.

3. Constructor
The classification of Constructor shall comprise all those persons who have been elected or transferred into such classification so long as their names are on the register as such in good standing. A person for election or transfer into this classification shall produce evidence to the satisfaction of the Board of Directors, or the appropriate committee, that the applicant:

A. is at the time of his application for election or transfer, following the construction profession, and

B. has been an Associate of the Institute for not less than 5 years and has held, for not less than 5 years, a responsible position in the construction profession; and has given beneficial service to the profession; and has successfully passed the Final Examination III Professional Interview; or

C. has fulfilled the conditions necessary for the classification of Associate; and has achieved and maintained for not less than 7 years since fulfilling such conditions, a responsible position in the construction profession; and has given beneficial service to the profession; and has successfully passed the Examination II and the Final Examination III (Professional Interview); or

D. has achieved and maintained for not less than 15 years a responsible position in the construction profession; and has successfully passed Final Examination II and Final Examination III, (Professional Interview).

If the applicant has received a masters or doctorate degree from a recognized school of construction or other construction related program, the applicant may substitute one year of experience for each degree received so long as the time (education and experience) total a minimum of 5 years.

4. Associate
The classification of Associate shall comprise all those persons who have been elected or transferred into such classification so long as their names are on the register as such in good standing. A person for election or transfer into this classification shall produce evidence to the satisfaction of the Board of Directors, or the appropriate committee, that the applicant:

A. is at the time of his application for election or transfer, following the construction profession, and

B. has received a degree from a 4-year post-secondary baccalaureate construction program or a 4-year baccalaureate program in architecture, engineering or other construction oriented program as approved by the Board of Directors; or

C. has fulfilled the condition necessary for the classification of Candidate, has achieved and maintained for not less than four years (2-years for Technologists with 3 year degrees) since fulfilling such conditions, a responsible position in the construction profession; have given beneficial service to the construction industry; or

D. has achieved and maintained for not less than 8 years a responsible position in the construction profession and has given beneficial service to the construction profession.

5. Candidate
The classification of Candidate shall comprise all those persons who have been elected or transferred into the classification of Candidate, so long as their names are on the register as such in good standing. A person for election or transfer into this classification shall produce evidence to the satisfaction of the Board of Directors, or the appropriate committee, that the applicant:

A. is at the time of his application for election or transfer, following the construction profession, and

B. has received a degree from a 4 year post-secondary baccalaureate program other than described in 4B above, or an approved 2 year post-secondary associate construction program or an approved 3 year post- secondary technologist program, as approved by the appropriate committee and the Board of Directors; or

C. has had a minimum of 4 years experience in the construction industry and has given beneficial service to the construction industry.

6. Student
The classification of Student shall comprise all those persons who have been elected into that classification, so long as their names are on the register as such in good standing. An applicant proposed for election into this classification shall produce evidence to the satisfaction of the Board of Directors, or the appropriate committee, that the applicant is, at the time of application for election, a bona fide student in a construction program at a university or college approved by the committee and the Board of Directors, or in an alternative program whose members are authorized by the Board of Directors for membership in a chartered student chapter at the institution.

7. Affiliate
The classification of Affiliate shall comprise all those who have been elected into that classification, so long as their names are on the register as such in good standing. A person for election into this classification shall produce evidence to the satisfaction of the Board of Directors, or the appropriate committee, that the applicant:

A. is not eligible for Constructor, Associate or Candidate classification, and

B. is an individual “affiliated with the construction industry”, and

C. has by attainments in science or an art or arts, or a professional allied to or having common interests with construction, reached such a standard in those sciences, arts or profession, as to be deemed equivalent to those which a person must have in the construction profession to permit his being elected to the classification of Associate.

8. Fellow
Fellowship is the highest honor which may be conferred on a member of the Institute. It is limited to those persons who have advanced in their careers to a position of eminence by demonstrating a consistent pattern of professional performance and whose inclusion in the College of Fellows will bring added distinction to that body. The classification of Fellow shall comprise those persons who have been duly elected into that classification, so long as their names remain on the register as such in good standing. They shall be elected by Fellows in good standing, subject to the following requirements:

A. Requirements: The candidate shall be, at the time of nomination for election:
a construction practitioner, educator or researcher or shall be retired from any of the above; and
shall have given distinguished service to the Institute; and
shall be currently in the Constructor classification, and have been in that class for at least ten (10) years; and
shall not be less than 40 years of age.

B. Nomination Procedures: Only Fellow or Constructor members are eligible to nominate or second a nomination for Fellowship. Nominations shall be submitted on forms available from the National office. The forms shall be completed in full and returned to the National Office at least 60 days prior to the Annual Forum. Unsuccessful applications shall not be carried over to a future year, however, candidates may be renominated. Members may not nominate themselves.

C. Election: An affirmative vote by at least three quarters of the Fellows in good standing casting ballots is required to elect a Fellow. However, the affirmative vote shall be a majority of all Fellows in good standing.

9. Honorary
The classification of Honorary Member shall comprise those persons who have been duly elected into that classification by the Board of Directors, subject to the following requirements:

A. the nominee is a person of eminence and distinction, or

B. the nominee is a person distinguished by special scientific, artistic, literary or other cultural achievements; and

C. at least three quarters of the Board Members present at the meeting at which the nomination is considered are in favor of the nomination as an Honorary Member.

10. Special Membership
Within the Institute, there are two classes of special membership, Emeritus Members and Life Members. These classifications shall comprise those members whose application for transfer into such classification have been approved by the Board of Directors. To be eligible for such transfer, the applicant must meet the following qualifications:

A. Emertius Member: be retired from the practice of the construction profession, and;
have attained the age of not less than 65 years, or have been compelled to retire prior to that age by reason of incapacity or ill health, and is at the time of application and its consideration by the Board, a member of the Institute in good standing in clas- sification of Fellow, Constructor or Affiliate;
makes payment with application of (2) years annual dues, at the rate current for the candidate’s membership classification, has paid dues to the institute for a minimum of (8) years in any membership application.
upon fulfillment of sections “1 through 5” above, the mem- ber will be exempt from payment of annual dues, will continue to enjoy all the privileges of membership of the Institute and fulfill the obligations of membership in the Institute. The Emeritus member may continue to use the designation to which entitled by prior membership classification in accordance with Article III .

B. Life Member: A life member is any qualified Constructor or Fellow who, through payment of a special dues assessment will be granted membership in the Institute for life.
The dues assessment will consists of a one time payment at the Institute. The amount and terms of the payment will be set by the Board from time to time. The Life member will continue to enjoy all the privileges and obligations of membership without exception, except for dues payments.

11. Membership Application

A. Every application for election of a member shall be made in writing, on a form prescribed by the Membership Committee and approved by the Board of Directors, setting out the full name and address of the applicant and such other particulars as are required and shall be signed by a proposer or sponsor, and a seconder, both of whom shall be voting members.

B. Every application for the transfer of a member to a superior classification shall be made in writing on a form prescribed by the Membership Committee and approved by the Board of Directors, setting out the full name and address of the applicant and such other particulars as are required, and shall be signed by a proposer or sponsor, and a seconder, both of whom shall be voting members.

C. Every application, except for Fellow or Honorary Member, shall also contain a statement signed by the applicant that he assents to the proposal.

D. Reciprocity with Chartered I.O.B. members will be granted, with the application of AIC experience determining the entering level of membership into AIC.

12. Professional Review & Examination

A. An application for membership or transfer shall be referred first to the Membership Committee for review and then referred by that Committee to the Professional Standards Committee for evaluation of the applicant’s qualifications.

B. When, in the opinion of the Professional Standards Committee, information available on an application for, or transfer of, membership does not provide the necessary evidence upon which a decision can be made, the Committee may require the applicant for election or transfer to be interviewed and/or examined in order that it might be satisfied that such applicant has acquired during his training and experience adequate knowledge of such works as comprise the construction profession.

C. The Professional Standards Committee may conduct or arrange for interviews to be held for the purpose of determining the qualifications of an applicant, and shall arrange the time, place and interview team, and determine, with the Board of Directors approval, the fee to be paid or deposited by the applicant in respect thereof.

D. The Professional Standards Committee shall conduct examinations as prescribed, when required for election to a specific classification, for the purpose of testing the qualifications of an applicant. The Professional Standards Committee shall deter- mine, with Board approval, the form of such examinations, the rules necessary for their conduct and the fees payable in connection therewith.

E. The Professional Standards Committee, subject to Board approval, may review and approve a list of examinations held by other bodies, the passing of one or more of which may exempt an applicant from being required to pass the examination for the Institute in whole or in part.

F. The Professional Standards Committee may recommend acceptance of any applicant without examination, in exceptional circumstances with respect to age, experience in the construction profession, education and/or professional standing, which warrant special consideration in the best interest of the Institute.

G. The Professional Standards Committee, after completing its evaluation of the applicant, will make its recommendations to the Membership Committee prior to action taken by the Board.

H. A Candidate nominated for Honorary Membership will be reviewed and recommended only by the Membership Committee prior to Board action.

13. Certificates
A. On recommendation of the Professional Standards Committee and approval by the Membership Committee, the Board may grant acceptance of the applicant and award appropriate Certificates of Membership. Every Certificate shall state that it is a Certificate granted as a result of the Institute qualification prescribed by these Articles and does not gain its effectiveness by virtue of any statutory or public law.

B. The Certificate of Membership shall be in a form approved by the Board of Directors and bearing the seal of the Institute. The Certificate shall remain the property of the Institute and shall be surrendered upon termination of membership. If a member satisfies the Board of Directors that his Certificate has been lost or destroyed, he may obtain from the Institute a duplicate copy on payment of such fee as may be prescribed.

Article III – Members Rights, Duties and Responsibilities

1. Every person shall, upon notification of his election, be deemed to have entered into an agreement to abide by these By-Laws and the Code of Ethics and amendments thereto:

2. The rights, privileges and obligations of members as prescribed by these Articles shall be common to all members of the Institute, except as otherwise stated.

3. A Fellow or Constructor, whether active or retired, desiring to designate himself as belonging to the Institute, shall state the classification to which he belongs, according to the following abbreviated forms:

FAIC
AIC

The distinguishing letters may be used appropriately to the class of membership, so long as that membership in that class continues, but shall not be used upon membership termination in accordance with Article V, and no description shall be used or representation made implying a membership or class of member which has been terminated by whatever means.

4. All members, except those whose dues are in arrears, as hereafter provided by these Articles, shall be entitled to receive notice of and be present at general meetings of the institute, but only Constructor, Associate and Fellow Members shall be entitled to vote on any matters raised, or in postal ballots conducted by the Institute, except as hereinafter provided by the Articles.

Article IV – Members’ Financial Obligations

1. The Board of Directors of the Institute shall set the registration fees and annual dues.

2. Registration fees and initial annual dues are payable with the Application for Membership.

3. The annual dues shall be tendered with all applications submitted prior to the first day of September of any given year, and be payable on the first day of January of the following year, and each year thereafter. For applications submitted after September, the annual dues shall be waived until January of the following year and payable on the first day of January each year thereafter.

4. Dues not paid by members within 30 days after due date shall bring a reminder from the Institute. The Executive Committee shall be notified of any members not paying after notification, and it shall have the power, after suitable remonstrance by letter, to terminate the defaulter’s membership and request return of the Certificate of Membership.

5. The Executive Committee may, at its discretion, reinstate any member under the provision of the forgoing paragraph, should it find good reason, or may, in special circumstances, exempt the registration fee of a candidate for membership who has previously been a member.

6. A member who is in arrears of payment of dues shall not be eligible for nomination or election to office.

Article V – Membership Termination & Discipline

1. Any member of any class may resign his membership by notice in writing to the Executive Director and his resignation shall take immediate effect.

2. The Executive Committee may suspend a member from the Institute and cancel his membership for nonpayment of dues in accordance with Section 4 Article IV.

3. The Board of Directors of the Institute may, by a two-thirds majority vote, suspend a member from the privilege of membership, may declare his membership forfeited, and may admonish and censure a member if:

A. in the opinion of the Board, he has been guilty of any breach or failure to observe the provisions of these Articles or any revisions thereof; or

B. in the opinion of the Board, upon recommendation of the Disciplinary Committee and in accordance with the Disciplinary Procedures, he has been guilty of dishonorable practice or conduct detrimental to the construction profession or the Institute; or

C. in the opinion of the Board, his admission was obtained by improper means or false credentials.

4. Prior to Board action considering suspension of or forfeiture of membership, in accordance with Section 3 of this Article V, the Executive Committee shall:

A. notify the member of an impending inquiry regarding his conduct. The notice shall be sent by registered mail at least 30 days prior to the inquiry meeting, and shall specify the charge or complaint. Postponements or continuations may be granted by the Committee; and

B. upon hearing such inquiry, give the member the opportunity of being heard and of presenting such evidence as he may desire (the Executive Committee may appoint a subcommittee for investigative purposes under this Article); and

C. if, in the opinion of a two thirds majority of Executive Committee, misconduct has occurred, the matter shall be presented to the Board of Directors for appropriate action.

Article VI – Board of Directors

1. The make up of the Board of Directors will be as follows:

A. Twenty-seven voting members will be elected at large, one third of whom will be elected each year for a 3 year term of office.

B. Each chartered Chapter will be entitled to appoint one voting member in addition to those elected in part A above. Such Board members will be installed at the next Annual General Meeting following appointment and will serve at the pleasure of the chartered Chapter, with a minimum term of office of one year.

2. In addition to the elected Directors in 1 above, each national AIC Past President may serve as a non-voting member of the Board of Directors.

3. A member of any voting classification of the Institute is eligible to serve as a member of the Board of Directors.

4. Nominations for Director shall be solicited from all voting members. Each nomination submitted must carry the signature of at least two voting members, and a statement of qualification and intent to serve by the nominee.

5. The Elections Committee will prepare a ballot for the Election of Directors. This ballot will be mailed to each voting member at least 15 days prior to the mid year Board of Directors Meeting.

6. The Board of Directors, at their mid year meeting, will tally the ballots and certify the election of the new Board members who will take office at the Board’s next annual organization meeting.

7. Any standing committee Chairman or an Officer elected by the Board of Directors who is not an elected member of the Board of Directors is designated as an appointed voting member of the Board for his term of office.

8. The office of a Board member shall be vacated by action of the Executive Committee if the member:

A. is compensated for his services by the Institute;

B. becomes suspended;

C. resigns his office;

D. ceases to be a member of the Institute; or

E. is absent from 2 consecutive Board meetings without an acceptable reason.

9. The Board of Directors will select a member to fulfill the term of any vacancy that occurs on the Board.

10. Meetings of the Board of Directors shall be held at the call of the President, or in his absence, the Vice President, or a meeting shall be held in response to a request lodged with the Executive Director and signed by not less than six Board members.

11. A majority of voting members shall form a quorum at any Board meeting. At every meeting of the Board, the President, or in his absence, the Senior Vice President, or Vice President, or in their absence, a Board member chosen by those present, shall be Chairman. The Board of Directors shall cause minutes to be made in books provided for the purpose.

12. The Board of Directors shall cause proper accounts to be kept with respect to:

A. income received and monies disbursed by the Institute, all purchases and expenses of the Institute, and the assets and liabilities of the Institute; and

B. the accounts shall be kept at the registered office of the Institute, or at such other place or places as the Board of Directors shall deem fit, and shall always be open to inspection by the members.

Article VII – Officers

1. The Officers of the Institute shall consist of the following, who shall take office in the manner provided for in these Articles:

THE PRESIDENT
THE VICE PRESIDENT
THE SECRETARY, and
THE TREASURER

2. Only Constructor members and Fellow members are eligible for election as Officers.

3. The President, Vice President, Secretary and Treasurer will be elected by the Board of Directors at their mid year meeting. They will be installed at the next Annual General Meeting following their election, and will serve for a term of one year, or until their successors are installed provided, however, that the President and the Vice President shall serve for two years. The President-Elect will present his program for the ensuing year at the time of installation. Committee appointments will be announced before the Annual General Meeting.

4. The duties of the President should be discharged in his absence by the Vice President or by any member of the Executive Committee elected by that body to do so.

5. The Vice President, Secretary, and Treasurer shall perform such duties as the Board of Directors shall determine.

Article VIII – Executive Director & Staff

1. An Executive Director shall be appointed by the Board of Directors and the term of his appointment shall continue until terminated by resolution of a majority of Board of Directors.

2. It shall be the duty of the Executive Director, under the direction of the Board, to attend all meetings of the Institute and of the Board and to see that the minutes of all proceedings are properly entered in the books provided for the purpose; to issue notices calling ordinary and extraordinary meetings; to perform all other acts which the Board and Officers may direct, including the keeping of the Register of Members; to direct the collection of dues and fees; to present all accounts to the Board for inspection and approval; to cause proper books of account to be kept, and to receive and pay all monies on account of the Institute; to furnish a properly audited account and balance sheet to accompany each Annual Report; to conduct the correspondence of the Institute; to supervise the printing and edit the transactions and publications of the Institute; to select, manage and terminate staff personnel.

3. The Executive Director may take part in Board deliberations, but shall not vote.

4. The Executive Director shall present to the annual Board meeting a report of the activities of the Institute during the fiscal year.

Article IX – Committees

1. Executive Committee
The affairs of the Board of Directors shall be carried on between Board meetings by an Executive Committee as appointed by the President. The Committee shall consist of a maximum of 15 members of the Board of Directors as follows:

A. The current Officers (4);

B. the immediate Past President; and

C. a maximum of nine members as selected by the current President.

2. Finance Committee
A. The Finance Committee shall consist of 6 members; the 3 immediate Past Presidents, the current President, the Vice President and the Treasurer. The immediate Past President shall be Chairman of the Committee.

B. The Finance Committee shall prepare the annual budget for the Institute and other duties assigned by the President of the Board of Directors.

3. Long Range Planning Committee

A. The Long Range Planning Committee (LRPC) shall develop, review and continually monitor plans for the Institute with respect to growth and progress.

B. The LRPC shall consist of 6 members: the President, the 2 immediate Past Presidents and the Chairman of the Membership Committee, Public Relations and Professional Standards committees. The current Vice President shall be chairman of the LRPC.

4. Standing Committees
A. There shall be 6 Standing Committees: Membership/Member Services, Nominations and Elections, Inter-Industry Liaison, Professional Standards, Programs and Education, Finance.

B. The Chairman of each Standing Committee shall be appointed by the President, with approval of the Board of Directors.

5. Other Committees
The President, with approval of the Board, may appoint other committees, consisting of one or more members of the Institute, whether members of the Board or not, for the purpose of dealing with specific subjects connected with the objectives of the Institute, or to consider or investigate any subject or matter referred to them.

6. The President shall be an ex-officio member of each committee.

7. Each committee may conduct its own business, subject to Board approval. It shall not take any public action nor incur any monetary responsibility, provided, however, that in an emergency it may take such public action as shall be sanctioned by the Executive Committee.

Article X – Meetings

1. The Annual General meeting of the members shall be held during the first four months of each year on a date selected by the Board of Directors.

2. The Board of Directors may convene other general meetings.

3. At general meetings any resolution adopted by a majority of those voting members present shall be declared a resolution of the Institute.

4. An annual organization meeting of the Board of Directors shall immediately follow the Annual General Meeting of the members. The Board of Directors shall also hold a mid-year board meeting.

Article XI – Chapters

1. The Board of Directors shall have the power to found Chapters consisting of members of all categories, residing in any territory and to confer on such Chapters all such power, authority and discretion as shall be thought appropriate.

2. The Board of Directors shall have the power to found a Canadian Centre as a coordinating body for all of Canada with Board representation as defined in Article VI.

3. The Organizational Structure and Chapter Bylaws shall be submitted to the Institute for Board of Directors’ approval.

Article XII – Amendments & Other

1. Amendments to the Bylaws must be made by the Board of Directors. The procedures shall be as follows:
The proposed amendments to these By-Laws may be recommended to the Board of Directors by the By-Laws Committee. All proposals shall set forth the text of the amendment and shall be filed with the President. The proposed amendments shall be sent to the entire Board of Directors by the President at least 30 days prior to the Board of Directors’ meeting. Proposed amendments to these By-Laws must be approved by a majority of the voting members of the Board of Directors in good standing. Such vote shall be taken at either the mid-year or annual Board of Directors meeting or at other such special meeting of the Board of Directors called in accordance with these By-Laws. These proposed amendments shall be presented to the general membership.

2. Emblem
A. The design and the guidelines for the use of the Institute’s official emblem shall be as prescribed by the Board of Directors.

B. The emblem shall be used only on: official Institute stationery, including Local and Chapter’s; official Badges, charms and pins; official banners and placards, and Institute publications.

3. Seal
The Institute’s seal shall not be affixed to any instrument except by authority of a resolution by the Board of Directors.

Note: The use of pronouns in the masculine sense in the foregoing document refers to male or female and is independent of gender.